Quick search searches for words in the Title and Description fields of the
Where more than one word is entered the default is AND search.
searches Title and Description for the words Railway and Station i.e. not
necessarily next to each other.
To search for an exact phrase surround it with inverted commas
Searches for the words Railway and Station next to each other, in that order
and separated by a space.
|represents Boolean AND meaning that the catalogue entry must
include this word
|represents the Boolean NOT meaning that the catalogue entry must
not include this word
|represents the Boolean OR meaning that the catalogue entry
includes one or more of these words but not necessarily all of them.
Place one of these symbols in front of a word to apply it. If no symbol is
used AND is assumed.
Searches for Railway and excludes any catalogue entries containing Station.
Typing a field name followed by a colon then a search term means that only
that field will be searched.
Searches for Railway in the Title and Station in Title or Description. Put
inverted commas around the words to search for them as a phrase.
Unlike quick searches advanced searches do not require you to enter command
syntax such as the Boolean symbols. Instead follow the on-screen annotations
next to and inside the entry box.
By default the Advanced Search looks for all the words that you have entered.
To change this click on Refine Search Criteria and choose one of the options
- With all the words
- With at least one of the words
- Without the words
Any Text -Use this field to search across the text fields in the
catalogue. You can enter any text here just as you would in a search engine such
Title - Use this field to search the Title field. This should give you more
specific results than the any text field but is mainly useful where the item has
a specific title such as a report or book.
Date - As well as an individual date the following formats can be
ranges 1951 - 1967
earlier than <1872
Later than >1923
Approximate dates "1920s" or "nineteenth century" or "late twentieth century"
or "early twentieth century" or "mid1800s"
Images - If you want to just search for images select
drawing/painting, maps/plans, lithographs/prints or photographs from the
Structure of Results
Our archives are catalogued hierarchically which means that the collection is
divided into sections, subsections, series, subseries and items. When viewing
search results it may be useful to see them in their hierarchical context. This
is done by opening the full catalogue entry and then clicking on the Reference
Number. From the hierarchical list you can browse records by clicking on
reference numbers on the list or Reference Number in the individual record